How do I reconcile Stripe in QuickBooks?

With StripeClose, paste your Stripe restricted read-only key, select the month, and download a QuickBooks-ready journal entry CSV. Import it directly into QBO — no manual entry. The journal entry follows the standard Stripe clearing account method: DR Stripe Clearing / CR Revenue (gross), DR Fees, DR Refunds, DR Bank / CR Stripe Clearing (per payout).

What is Stripe month-end closing?

Stripe month-end closing is the accounting process of reconciling all Stripe payouts, charges, refunds, fees, and disputes for a given month into your accounting system. StripeClose automates this in 30 seconds — generating a complete closing package including payout reconciliation, fee breakdown, and a balanced journal entry.

Yes. StripeClose is 100% free. No subscription, no paywall, no credit card. Every feature — payout reconciliation, fee breakdown, QBO journal entry, CSV downloads — is free. The tool is supported by optional crypto donations.

What is a Stripe restricted key and is it safe?

A Stripe restricted key is a read-only API key scoped to specific resources. It has zero ability to create charges, issue refunds, or move money — it can only read. StripeClose uses your restricted key only for the report request. It is sent over HTTPS and never written to any database, log, or file.

How do I get a QuickBooks journal entry from Stripe?

Use StripeClose: create a Stripe restricted key (read-only), paste it into stripeclose.com, select your month, and download the QBO Journal Entry CSV. Import it in QuickBooks Online under Accounting → Chart of Accounts → Import. The journal entry is balanced and ready to import immediately.

Why doesn't Stripe's native export work for bookkeeping?

Stripe's exports are designed for payment processing, not accounting. Each bank deposit (payout) represents hundreds of individual transactions, which Stripe doesn't reconcile automatically. Fees, refunds, and disputes are separate reports. StripeClose combines all of this into one clean, audit-ready closing package.

Does StripeClose work with multiple currencies?

Yes. StripeClose normalizes all transactions to USD (your Stripe account's base currency) using the exchange rates Stripe applied at transaction time.

How long does it take to generate a Stripe closing package?

Under 30 seconds for most accounts. StripeClose pulls your payout history, fetches all balance transactions, categorizes charges, refunds, fees, and disputes, and builds a complete closing package including a QBO journal entry.

How do I import Stripe into Sage?

Generate the StripeClose journal, then enter it in Sage Business Cloud under Adjustments → Journals → New Journal, or in Sage 50 via Tasks → General Journal Entry (Sage 50 can also import general journal rows through File → Select Import/Export).

Does Sage connect to Stripe directly?

Sage's Invoice Payments feature uses Stripe to let customers pay Sage invoices, but it doesn't reconcile payouts or book fees. Charges made outside Sage invoices never appear at all.

What journal entry does Sage need for Stripe?

CR Sales for gross charges, DR Card Processing Fees, DR Refunds & Disputes, then DR Bank / CR Stripe Clearing for each payout's net. StripeClose calculates each line from your real Stripe balance transactions.

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Stripe to Sage Reconciliation

Whether you run Sage Business Cloud Accounting or Sage 50, the Stripe problem is the same: deposits arrive net, fees hide inside them, and Sage's bank feed has no idea a single deposit represents dozens of charges minus refunds. Sage's Invoice Payments feature (which uses Stripe under the hood) only handles getting invoices paid — it doesn't reconcile payouts.

StripeClose builds the month-end journal for you: gross revenue, Stripe fees, refunds, and disputes split into balanced lines, with payout totals that match your bank statement exactly.

The clearing account method in Sage

Create a “Stripe Clearing” bank or current-asset account in your Sage chart of accounts. The monthly journal credits Sales gross, debits Card Processing Fees, debits Refunds, and transfers each payout's net amount from Stripe Clearing to your main bank account.

In Sage Business Cloud that's Adjustments → Journals → New Journal; in Sage 50 it's the General Journal Entry window (Tasks → General Journal Entry in the US edition). Either way, bank reconciliation then becomes matching deposits to payout legs that agree to the penny.

How to enter the journal in Sage

1Generate your closing package with StripeClose and download the Journal Entry CSV.
2Sage Business Cloud Accounting: go to Adjustments → Journals → New Journal and enter the lines from the CSV.
3Sage 50: open Tasks → General Journal Entry (or use File → Select Import/Export to import general journal rows).
4Post the entry: credit Sales, debit Stripe/Card Fees, debit Refunds, payout transfers against Stripe Clearing.
5Reconcile your bank: each Stripe deposit matches one clearing transfer.

Why Stripe’s native export doesn’t reconcile cleanly in Sage

Sage's Stripe-powered Invoice Payments records customer payments against invoices but never books the processing fee per payout, and it ignores Stripe activity that didn't originate in Sage — subscriptions, checkout links, API charges. Stripe's dashboard exports, meanwhile, are multi-file raw dumps (charges in one report, fees in another, payouts in a third) with no Sage-ready journal format. A single monthly summary journal from reconciled payout data replaces all of it.

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Stripe + Sage: common questions

Reconcile Stripe with other accounting tools

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