How do I reconcile Stripe in QuickBooks?

With StripeClose, paste your Stripe restricted read-only key, select the month, and download a QuickBooks-ready journal entry CSV. Import it directly into QBO — no manual entry. The journal entry follows the standard Stripe clearing account method: DR Stripe Clearing / CR Revenue (gross), DR Fees, DR Refunds, DR Bank / CR Stripe Clearing (per payout).

What is Stripe month-end closing?

Stripe month-end closing is the accounting process of reconciling all Stripe payouts, charges, refunds, fees, and disputes for a given month into your accounting system. StripeClose automates this in 30 seconds — generating a complete closing package including payout reconciliation, fee breakdown, and a balanced journal entry.

Yes. StripeClose is 100% free. No subscription, no paywall, no credit card. Every feature — payout reconciliation, fee breakdown, QBO journal entry, CSV downloads — is free. The tool is supported by optional crypto donations.

What is a Stripe restricted key and is it safe?

A Stripe restricted key is a read-only API key scoped to specific resources. It has zero ability to create charges, issue refunds, or move money — it can only read. StripeClose uses your restricted key only for the report request. It is sent over HTTPS and never written to any database, log, or file.

How do I get a QuickBooks journal entry from Stripe?

Use StripeClose: create a Stripe restricted key (read-only), paste it into stripeclose.com, select your month, and download the QBO Journal Entry CSV. Import it in QuickBooks Online under Accounting → Chart of Accounts → Import. The journal entry is balanced and ready to import immediately.

Why doesn't Stripe's native export work for bookkeeping?

Stripe's exports are designed for payment processing, not accounting. Each bank deposit (payout) represents hundreds of individual transactions, which Stripe doesn't reconcile automatically. Fees, refunds, and disputes are separate reports. StripeClose combines all of this into one clean, audit-ready closing package.

Does StripeClose work with multiple currencies?

Yes. StripeClose normalizes all transactions to USD (your Stripe account's base currency) using the exchange rates Stripe applied at transaction time.

How long does it take to generate a Stripe closing package?

Under 30 seconds for most accounts. StripeClose pulls your payout history, fetches all balance transactions, categorizes charges, refunds, fees, and disputes, and builds a complete closing package including a QBO journal entry.

How do I export Stripe to Excel?

Paste a read-only restricted key into StripeClose, pick the month, and download the CSVs. They open directly in Excel with reconciliation already done — each transaction linked to its payout, fees in their own column.

Why not just use Stripe's own CSV export?

Stripe's exports are split across multiple reports, use UTC timestamps that blur month boundaries, and never link transactions to payouts. You end up rebuilding the relationships manually in Excel every month.

Can I reconcile Stripe payouts to my bank statement in Excel?

Yes — pivot the StripeClose Transactions CSV by payout ID and the net totals reproduce your bank deposits exactly. The Summary CSV gives you the one-page tie-out.

Free forever · No signup · Read-only key, never stored

Stripe to Excel Reconciliation

Plenty of businesses close Stripe in a spreadsheet — and there's nothing wrong with that, except the raw material. Stripe's dashboard hands you separate exports for charges, refunds, fees, and payouts, in UTC timestamps that shift month boundaries, with no linkage between a payout and the transactions inside it. The first two hours of every Excel close are just reassembly.

StripeClose skips those two hours. It reconciles everything server-side — every payout mapped to its charges, fees, refunds, and disputes — and exports CSVs that open in Excel as a finished workpaper.

What a clean Stripe workpaper looks like

You get three files. The Summary CSV is the month on one page: gross charges, total fees, refunds, disputes, and net payouts — your tie-out to the bank statement. The Transactions CSV lists every balance transaction with type, gross, fee, and net columns plus the payout it belongs to, ready for pivot tables. The Journal CSV is the same month expressed as balanced debits and credits, if the spreadsheet feeds an accounting system later.

Because every transaction carries its payout ID, a single pivot (rows: payout, values: net) reproduces your bank deposits exactly — the reconciliation proof auditors ask for.

How to build the Excel workpaper

1Generate your closing package with StripeClose using a read-only key.
2Download all three exports: Summary CSV, Transactions CSV, and Journal Entry CSV.
3Open the Transactions CSV in Excel and insert a pivot table: rows by payout, values by net amount.
4Compare pivot totals to your bank statement deposits — they match to the cent.
5Keep the Summary CSV as the top sheet of your month-end workpaper for review and audit support.

Why Stripe’s native export doesn’t reconcile cleanly in Excel

Stripe's native exports were designed for payments operations, not accounting. Charges and refunds come in different files with different columns; fees appear only in the balance report; timestamps are UTC, so a charge at 7 pm Pacific on the 31st lands in next month's export; and nothing tells you which payout a transaction settled in. Rebuilding those relationships with VLOOKUPs every month is exactly the work StripeClose automates.

Payout-basis reconciliationBalanced journal entryFees isolatedFree · no signup

Stripe + Excel: common questions

Reconcile Stripe with other accounting tools

Stripe to QuickBooks Stripe to QB Desktop Stripe to Xero Stripe to Wave Stripe to FreshBooks Stripe to Sage Stripe to Zoho Books Stripe to NetSuite Stripe to Odoo StripeClose home

Excel and other product names are trademarks of their respective owners. StripeClose is an independent tool and is not affiliated with, endorsed by, or sponsored by Excel or Stripe, Inc.